Amibara Drainage Project Phase II - Financial Proposal Summary

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Consulting Services• Designs, Tender Documents Projec^Preparatiory RepoPt
. Financial Proposal
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AMIBARA DRAINAGE PROJECT PHASE II
Consulting Services for: Designs, Tender Documents and Project Preparation Report
Financial Proposal
December 1993
iNEDECOi
Netherlands Engineering Consultants1 J 1 J J I J J J J f 1 J I
I
(Nedecoi
Netherlands Engineering Consultants 
Consultores Neerland6ses de Ingenleria
IngAniours Consells NGerlandals            Q..,.oniand Nederlands Advlesbureau voor Ingenleurswerken In het 8u
Water Resources Development Authority Attention: the Chief Engineer
P.O.Box 5673 Addis Ababa Ethiopia
Amersfbort. 30 November 1993
Your ref. Our ref. File Subject
:  PA3/1/115 dated 4 October              1993
:  PBu/WRD-93.1791
:  H 4238.00.000
:  Amibara Drainage Project, Phase II
Dear Sir,
We have pleasure in submitting herewith our Financial Proposal, in one original and four copies, for the consultancy services required for the Preparation of Detailed Designs and Tender Documents for Phase II of the Amibara Drainage Project, followed by a Project Preparation Report and Environmental Impact Assessment. The Technical Proposal has been submitted under separate cover.
This proposal will be held valid for a period of 60 days from the closing date for receipt of proposals. If, for any reason, WRDA would need an extension of that period we will in principle agree with it at the request of WRDA.
We hope that our offer meets your requirements. If you need any further clarification please inform us and we will be happy to provide you with the addidional information you require.
Yours sincerely, for NEDECO
J
Peter Burger
I
1
Project Director
e||Cj. Financial proposal in one original and four copies.
1
DHV Consultants BV
P.O. Bom 1399 3900 BJ Amar.foort - Tha Natharland.
— 1914,
36 T.Lphon. .3,
33682600 TB,„,ax r3,
33682601 - Tp.ex 79348 dhv „lBasis of NEDECO's Financial Proposal
1 • The cost estimate for Consultants' staff is based on
Ethiopia plus one travel day at the beginning and en
2.            The cost for vehicles, computers and software and office eq_P Consultants' estimate and is not fixed. For vehicle procurement prude shopping procedures will be followed in accordance wi
requirements.
3. One month for a survey crew and equipment is ant’c’pate^ j^pnts will be
assignment.
t
During the Inception Phase possible additional survey 
month
assessed. The additional requirement will be charged a
per survey crew.
4.
The government shall grant to the Consultants and members 
munitieS:
exception of locally recruited nationals) the following privi eges
i)
exemption from immigration restrictions, for themselves, their spouses 
and their family dependents;
ii)
privileges to import free of taxes and duties reasonable quantities of
personal effects and belongings as may be required during their period of
residence in Ethiopia;
iii)
privileges to bring into country reasonable amounts of foreign exchange
for the execution of the study and for their personal use, and to make
withdrawals from the amounts imported into the country and, subject to
foreign exchange control regulations, to transfer abroad all sums received
locally as salaries in connection with the carrying out of the study.
The Government shall grant the Consultant and his staff exemption from all taxation, duties, dues or levees or take over all such taxes, duties, dues and levees in respect of:
i)
any payments whatsoever made to NEDECO (DHV Consultants BV) and
any emoluments and salaries received by the staff in connection with the
carrying out of the services; and
ii)
vehicles, machines, equipment and supplies imported for the purpose of
the study or intended to be re-exported later.The following payment schedule is proposed:
20 % nt signing of contract ns mobilisation cost
10 % upon submission of the Inception Report
10 % upon submission and acceptance of the Pre-design Repo
30 % upon submission of the Draft Final Dosign Report
10 % upon submission and acceptance of the Final Design Repor
10 % upon submission and acceptance of the Tender Documents
10 % upon submission and acceptance of the Project Preparation R P
6.            Consultants assume that office support staff will be provided through WRDA. In case Consultants will have to provide for this staff the following monthly rates in ETB will apply:
Office Manager
ETB          3000
-
Secretary (Word Processing)
ETB
1500
-
Typist (Word Processing)
ETB
1500
-
Messenger
ETB
400
-
Driver
ETB 1000
an outstation allowance of ETB 50 per night out
7.             In the financial proposal it is assumed that Consultants' expatriate staff can make use of WRDA accommodation facilities. This may consist of a guesthouse for the short term experts and a house with basic furniture and fixtures for the long-term staff (Team-Leader).
In case no housing can be made available for the Team-Leader Consultants' will rent a house in Addis Ababa. The monthly rate is estimated at ETB 3000; real cost will be invoiced.
8.             A uniform per diem rate is included in the cost estimate for: NEDECO staff in Addis Ababa or in Amibara AEC staff in Amibara
9.
Chapters 3 and 6 of the Technical Proposal mention the option of usino automated design procedures using AutoCad software
9
It will be discussed with the Client whether this option will be aonlied „
The cost is estimated at NLG 14,500 : applied or not.
Software       package       AutoCad       Release       II Plotter HP 7475, Paper Size A3
In addition two manmonths specialist input of an Ethiopian Airmen n Engineer would be required at an all-in rate of ETB 10 aon utoCad Design engineer will also be involved in knowledge transfer to WRMflaT' TNs
NLG
NLG
10,100
4,400CONSULTANTS' COST PROPOSAL | DW CONSULTANTS BV j
|     ~PHASE II of the AMIBARA DRAINAGE PROJECT j
PARTI
SUMMARY
No.
ITEMS
TOTAL
WORK MONTHS
TOTAL COSTS:
IN NLG
TOTAL C OSTS
INETB *)
TOTAL    EQUIV. COST IN NLG
1.
2.
3.
4.
5.
6.
Home Office Basic Salaries (Part III)
Overhead   on   Home   Office   Basic   Salaries (percentage rate = 99.19)
Field Staff Basic Salaries (Part III)
Overhead   Field   Staff   Salaries   (Part   III) (percentage rate = 120.0)
Sub-Total (Items 1,2, 3, 4)
Travel and Per Diem Personnel (Part II)
a.  International Travel and Per Diem
b. Travel and Per Diem in Ethiopia Transp. Materials, Supplies, Equipment. (Part IV)
Other  Direct   Costs  (Part   IV)
(Excl. Costs of Consultants, Sub-Contractors) Costs of Consultants, Sub-Contractors (Part V) Sub-Total (Items 6, 7, 8, 9)
Total (Items 5 and 10)
Profit
Foreign Consultants
Local Consultants
23.0
210,80f
209,092
17.0
79,000
94,800
210,808
209,092
30,020
36,024
40.0
419,900
46,210
129,093
173,800
128,000
42,480
485,y44
46,210
48,640
145,235
7.
8.
9-
10.
11.
12.
175,303
595,203
41,990
170,480
344,280
26,070
240,085
726,029
41,990
9,907
TOTAL
L
637,193
370,350
777,926CONSULTANTS' COST PROPOSAL |dhv~consultants bv j
PHASE II of the AMIBARA DRAINAGE PROJECT 1
PART II TRAVEL COST
-L-------INTERNATIONAl TRAVFI anh p p n,r
E           fJ
~~
---------
A. TRAVEL------------------------------------------------------------------------------------------------------------------------------------------------ ’
----- -------- Origin - destination
1 Amsterdam - Addis Abeba
2. Colombo — Addis Abeba Total international travel cost
No. of
trips
12
1
I Cost per tri
in NLG
p Total cost
in NLG
Total equiv.
cost in NLG J
3,&
18              43,77 '6               43,776
2,45 4               2,45
4               2,434
46,21        0 46^2101
8. PER DI E M
------------------------ ---------------------------
Not applicable
2. LOCAL TRAVEL AND PER DIEM
.A: TRAVEL
Origin - destination
No. of                  Cost per trip trips                       in ETB
Total    cost in ETB *)
Total   equiv.   1   ' cost in NLG
1}
2. } see part IV 'miscellaneous'
3-}
Total local travel cost
----------- ----------------
1i
IB: PER DIEM
1
Location
No. of (
days
lost per day
in ETB
Total cost
in ETB
Total equiv. /
cost in NLG
1. Expatriate (NEDECO) Addis Abeba & Amibara 2.  Ethiopians (AEC) Amibara
Total local per diem cost
700
400
140
75
98,000
30,000
37,240
11,400
I!
128,000                 48,640J
J
J
J
CONSULTANTS' COST PROPOSAL
I DHV CONSULTANTS BV j
PHASI II of the AMIBARA DRAINAGE PROJECT j
J
PART III
SAI ARIES
1
. EXPATRIATE FIELD STAFF
I 0 I IMA H
MONTHLY
TOTAL
No
JOB TITLE
WORK
MONTHS
BASIC
SSAALALARRYY
JSSAALLAARRYY—NLG
IN NLNGLG
1
Project Dir oiior/Contract Specialist
TL'Sr Drainage Design Engineer
2.0
3
Soil Scientist
8.0
1.0
1.0
0.5
1.0
10,937
9,671
17,909
17,909
4,180
11,444
10,251
8,792
11,444
21,874 77,3681
4
6
17,909
Sub-      Surface      Drainage      Specialist
1.0
Design Engineer 2
1.5
Hydraulic Engineer
7.0
10
12
17
Environmentalist
Mechanization Specialist
Sr Economist
TOTALS
26,864
29,260
11,444
10,251
4,396
11,444
23.0
210,810
LOCAL HIRED FIELD STAFF
No
JOB TITLE
ESTIMATE
WORK
MONTHS
MONTHLY
BASIC
SALARY-ETB
TOTAL
SALARY
IN ETB
I
5        Pro, Coordmator/Design Engineer 1
8        Structural Engineer
9        Geotechn. Engineer
11       Irrig Agron./Environm,
13      Livestock Specialist
14      Sodologist/Women in Dev.Spec.
15.     Institut./Financial Specialist
16      Economist
TOTALS
8.0
1.5
0.5
2.0
1.0
1.0
1.5
1.5
4,500
5,000
5,000
5,000
5,000
4,500
4 500
4,500
17.0
7
ftCONSULTANTS’ COST PROPOSAL
|DHV CONSULTANTS BVl
1 PHASE II of the AMIBARA DRAINAGE PROJECT 1
PARTV CONSULTANTS &
SUB CONTRACTORS
EXPATRIATE CONSULTANTS
No.
NAME AND JOB TITLE
ESTIMATE
WORK
MONTHS
MONTHLY
RATE EX.
FEE IN NLG
TOTAL
SALARY
IN NLG
1.
o.
4.
6.
10.
12.
16.
Burger
Kuiper
Project Director/Contract Specialist
TL/Sr.Drainage Design Engineer
Van Panhuys            Soil Scientist
Cavelaars
Weerasuriya             Design Engineer 2
Sub-Surface Drainage Specialist
Oosterman
Van Dijk
Hendriksen
Postma
Hydraulic Specialist
Environmentalist
Mechanization Specialist
Sr. Economist
TOTALS
2.0
8.0
1.0
1.5
7.0
1.0
1.0
0.5
1.0
27,657
24,455
17,909
17,909
4,180
28,937
25,921
22,232
28,937
55,314
195,640
17,909
26,864
29,260
28,937
25,921
11,116
28,937
23.0
419,898
CONSULTANTS FROM SUB-CONTRACTOR
No.
NAME AND JOB TITLE
ESTIMATE
WORK
MONTHS
MONTHLY
RATE EX.
FEE IN NLG
TOTAL
SALARY
IN NLG *)
5.
8.
9.
11.
13.
14.
15.
17.
Demissie                    Proj.Coordinator/Design Engineer 1 Desta                         Structural Engineer
Mollsa                        Geotechn. Engineer
Biru
George
Irrig. Agron./Environm,
Livestock Specialist
Alemtsehai               Sociologist/Women in Devt.Spec.
Admassu
Yifru
Institut./Financial Specialist
Economist
TOTALS
8.0
1.5
0.5
2.0
1.0
1.0
1.5
1.5
3,762
4,180
4,180
4,180
4,180
3,762
3,762
3,762
30,096
6,270
2,090
8,360
4 180
3762
5 643
5,643
17.0
66,044r CONSULTANTS’ COST PROPOSAL
| DHV CONSULTANTS BV~j I. PHASE II of the AMIBARA DRAINAGE PROJECT j
PART VI                    b STAFF SUMMARY
1
EXPATRIATE CONSULTANTS
CURRENT MONTHLY
No.
NAME AND FUNCTION
BASIC SALARY NLG
1.
2.
3.
4.
6.
7.
10.
12.
16.
___________
Burger
Kuiper
Van Panhuys
Project Director/Contract Specialist
TL/Sr.Drainage Design Engineer
Soil Scientist
Cavelaars Sub-Surface Drainage Specialist
Weerasuriya            Design Engineer 2
Oosterman               Hydraulic Specialist
Van Dijk                   Environmentalist
Hendriksen              Mechanization Specialist
Postma                    Sr. Economist
10,937
9,671
17,909
17,909
4,180
11,444
10,251
8,792
11,444
ETHIOPIAN CONSULTANTS
No.
NAME AND FUNCTION
CURRENT MONTHLY
BASIC SALARY ETB *)
5.
8.
9.
11.
13.
14.
15.
17.
Demissie                  Proj.Coordinator/Design Engineer 1
Desta
Structural Engineer
Mollsa                      Geotechn. Engineer
Biru
George
Irrig. Agron./Environm,
Livestock Specialist
Alemtsehai Socio Io gist/Wo men in Devt.Spec.
Admassu                  Institutional/Financial Spec.
Yifru
Economist
4,500
5,000
5,000
5,000
5,000
4,500
4,500
4,500
4,500
*) ETB 1 = NLG 0.38
During the study neither for expatriate nor for Ethiopian team members salary increases will be effectuated.Netherlands Engineering Consultants 
Consultores NeerlandSses de Ingenleria
The undersigned,
Peter     BURGER,     Project     Director     of     DHV     Consultants     BV     and     representing     N^ECO     Amibart Netherlands Engineering Consultants BV for the purpose of submitting a prop
Drainage Project - Phase II,
declares   herewith   to   accept   the   proposed   Contract   Format   attached   as   Section   no.   IV   t of Invitation Ref.no. PA3/1/115 dated 04 October 1993.
Amersfoort, 30 November 1993 For NEDECO
Peter Burger
Project Director DHV Consultants BV
DHV Consultants BV
P.O. Box 1399 - 3800 BJ Amersfoort - The Netherlands
Laan 1914, nr. 35 - Telephone +31 - 33682500 - Telefax +31 - 33682601 - Telex 79348 dhv nlI
I
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Summery

Project Overview

Client: Transitional Government of Ethiopia, Water Resources Development Authority (WRDA)

Funding Agency: African Development Bank

Consultant: NEDECO (Netherlands Engineering Consultants)

Scope: Detailed designs and tender documents for Phase II of the Amibara Drainage Project, including Project Preparation Report and Environmental Impact Assessment.

Proposal Date: December 1993

Validity: 60 days from submission

Financial Summary

Currency	Amount	Equivalent in NLG
Dutch Guilders (NLG)	637,193	-
Ethiopian Birr (ETB)	370,350	777,926
Total Project Cost	NLG 777,926

Cost Breakdown

1. Personnel Costs

Category	Work Months	Basic Salaries	Overhead	Total
Expatriate Staff	23.0	NLG 210,808	NLG 209,092 (99.19%)	NLG 419,900
Local Staff	17.0	ETB 79,000	ETB 94,800 (120%)	ETB 173,800

2. Travel & Per Diem

Category	Cost
International Travel (12 trips Amsterdam-Addis)	NLG 46,210
Local Per Diem (Expatriates: 700 days @ ETB 140)	ETB 98,000
Local Per Diem (Ethiopians: 400 days @ ETB 75)	ETB 30,000

3. Equipment & Miscellaneous

AutoCad Software: NLG 10,100
Plotter: NLG 4,400
Survey Crew: ETB 6,400/month (additional requirements)
Transportation & Materials: NLG 129,093

Payment Schedule

Milestone	Percentage
Contract signing (mobilization)	20%
Inception Report submission	10%
Pre-design Report acceptance	10%
Draft Final Design Report submission	30%
Final Design Report acceptance	10%
Tender Documents acceptance	10%
Project Preparation Report acceptance	10%

Key Personnel

Expatriate Team

Name	Position	Monthly Salary (NLG)	Work Months
Peter Burger	Project Director	10,937	2.0
Kuiper	Senior Drainage Engineer	9,671	8.0
Van Panhuys	Soil Scientist	17,909	1.0

Local Consultants

Name	Position	Monthly Salary (ETB)	Work Months
Demissie	Project Coordinator	4,500	8.0
Desta	Structural Engineer	5,000	1.5

        Special Conditions
        Tax exemptions for consultants and expatriate staff
WRDA to provide accommodation (or rental at ETB 3,000/month)
WRDA to supply office support staff (or at specified rates)
Exchange rate: 1 ETB = 0.38 NLG

    

Prepared based on NEDECO's financial proposal dated November 30, 1993